History and Archives Committee

Terms of Reference

History and Archives Committee

   1.    Mandate

This is a standing committee of CARO-ACRO. It serves to ensure the preservation and promotion of the history of the Association.

    2.    Objectives

  • To collect, organize and preserve material pertaining to the history of Radiation Oncology in Canada
  • To ensure the preservation of the records of CARO-ACRO
  • To promote the history of Radiation Oncology in Canada among radiation oncologists, the wider medical community and the public through exhibits, presentations, publications and other activities.

   3.    Membership

This committee consists of five members, who are representative of the regions of Canada: British Columbia, Prairie Provinces, Ontario, Quebec and the Eastern Provinces. All categories of membership are eligible for membership.

   4.    Terms of Office

The term of office of members is three years, renewable.

    5.   Reporting Relationships

The History and Archives Committee reports to the Board of CARO-ACRO. The Committee will provide an annual written report to the Board and will make a presentation to the membership at the Annual General Meeting.

    6.   Liaisons

The Committee will liaise with other committees when appropriate.

    7.   Meetings

The Committee will meet at the call of the Chair, at least annually, and conduct correspondence and teleconferences at the discretion of the chair.

    8.   Financial Arrangements

No committee member shall be remunerated for being or acting as a committee member. CARO-ACRO will provide support towards Committee meetings held at the Annual General Meeting or to CARO-ACRO representatives travelling on approved business that is not otherwise supported. It is expected that major projects will be financed by outside sponsorship.

    9.   By-Laws

This Committee is governed by the By-Laws of CARO-ACRO.